Protecting the privacy and the confidentiality of Personal Information is a standard by which Electricity Human Resources Canada (EHRC) conducts its business. The collection, use and disclosure of Personal Information is fundamental to many of our project areas and day-to-day administrative activities. We strive to provide high quality services and deliverables with the utmost professionalism. This includes respecting privacy and treating all stakeholders fairly.
The Personal Information Protection and Electronic Documents Act (PIPEDA)
PIPEDA, the federal privacy act, took effect on January 1, 2004. The Act requires that all organizations that collect, use, or disclose personal information do so in a manner that recognizes the right of privacy of individuals. It sets out 10 principles for compliance:
What is Personal Information?
Personal Information includes any information about an identifiable individual, including but not limited to: name, address, gender, age, ID numbers, income, ethnic origin, registrant files, work experience, level of education, opinions, evaluations, comments, social status, or disciplinary actions, existence of a dispute and intentions (for example, for example, to acquire goods or services, or to change jobs). An individual’s name need not be attached to the information in order for it to qualify as personal information. In relation to EHRC employee data the organization follows the relevant terms of the employment standards act as it applies to employee information.
Personal Information as defined in the Act does not include the name, title, business address, or business telephone number of an employee of an organization.
Why does EHRC collect and use personal information?
Electricity Human Resources Canada provides services and information to a wide range of individuals. In doing so, we may need to collect personal information for various reasons including:
Should EHRC need to collect your personal information, other than simply for processing, we will advise you of the purposes for the collection, use and disclosure of personal information at or prior to the time of collection.
What Type of Information do we gather?
Research and Survey Data Collection
Protecting survey respondents’ privacy rights is vitally important to EHRC, and to our stakeholders.
Data collected through research activities, conducted by the EHRC or third parties acting on the EHRC’s behalf, will not be published with reference to any specific source.
Electricity Human Resources Canada Website
Electricity Human Resources Canada respects the privacy of every individual and organization that visits our website and is committed to treating it with the utmost respect.
EHRC may make amendments or modifications to this Privacy Statement from time to time concerning its privacy practices in order to properly implement new products and features on its sites, to comply with its obligations at law or to amend its best privacy practices.
Ordering Products Online
When you voluntarily provide us with personal information such as name, shipping and billing address, and credit card number when ordering products online, we will use the information to fulfill your order. We may forward the information collected to other EHRC employees or contractors or to other computer systems (such as secure electronic commerce servers) to complete the requested transaction.
Anonymous Browsing – IP Addresses
When you visit EHRC’s website, our web server automatically recognizes the Internet domain and IP address from which you access the site, to compile statistics regarding the volume and timing of access to our website. We do this so that we can improve the content and structure of www.electricityhr.ca. Only aggregate information is collected and the Personal Information of individual visitors is not identified. We will not share or sell this information to a third party, except in cases of electronic intrusion, attempted or successful, where material pertinent to the intrusion may be shared with computer security professionals as well as with law enforcement officials in those cases warranting legal attention.
Third Party Websites and Personal Information
EHRC will endeavor to ensure that Personal Information is accurate, complete and up to date. It is your responsibility to inform EHRC immediately of any change of name, address or other Personal Information.
Security of Personal Information
EHRC makes every reasonable effort to protect any Personal Information we have in our possession by implementing security safeguards, electronic and physical, against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
In addition, EHRC ensures that employees understand the importance of maintaining the confidentiality of Personal Information.
Choice to Opt Out
EHRC may, from time to time, use personal data that you provide, namely your e-mail or mailing address, to send you information about news, research activities, seminars and events that may be of interest to you. We do this to increase the value we provide to you. Should you no longer wish to receive this type of information, or to request deletion of you information from our database, please contact us at firstname.lastname@example.org.
This process is related to access of information: “A person may request information on the existence, source, use and disclosure (including third parties) of his/her personal information.” In addition, EHRC is required to ensure that the information it collects is accurate and complete. As a result, we provide individuals the opportunity to update or correct their personal information. The following is the EHRC process for handling requests for personal information:
In some limited circumstances, a request for access to information may be legally denied by the EHRC as provided under the Act (e.g. where the disclosure of an individual’s Personal Information would reveal the Personal Information of a third party).
Process for Handling Complaints
When EHRC receives a compliance challenge or complaint, these steps will be followed:
Contacting the Privacy Officer
The Privacy Officer
Electricity Human Resources Canada
2197 Riverside Dr., Suite 405
Ottawa, ON K1H 7X3
Phone: (613) 235-5540
Fax: (613) 235-6922
For more information on PIPEDA visit:
Office of the Privacy Commissioner: www.privcom.gc.ca/index_e.asp
Department of Justice: www.justicecanada.ca